Advantages for meeting organizers
These are the OurMeeting advantages for secretaries, management assistents and support staff.
1 – Work in a well-organized meeting dashboard
The back office creates and manages the meetings from their personal dashboard. This gives you maximum control over all variables: participants, agendas, documents, action items and decisions. Whether you support a small team that has regular meetings, or manage a complicated process with multiple committees and advisory bodies, you are and stay in control.
2 – Easily create and edit agendas
Creating and editing agendas is super simple. Edit an agenda right up until the last moment before the actual meeting. You can also easily create and schedule a number of agendas in advance. Everything has been aimed at preventing you from doing unnecessary work as much as possible.
3 – Allocate documents to different target groups with one simple action
Thanks to the extensive subgroup feature, you can easily distribute different versions of the same agenda set to various target groups.
4 – Easily manage action items and meeting reports
A meeting without good action item and decision management is not very productive. The OurMeeting Dashboard gives you maximum control over the action items and allows you to easily allocate them to meeting participants. The chair person can therefore confidently hand over the monitoring of them to you, because with OurMeeting you are always fully on top of things.
5 – Integration with other software
OurMeeting integrates perfectly with SharePoint, Corsa, Decos and other document management systems. This prevents you from having to perform a lot of unnecessary actions. You can also add the notes created by meeting participants to the file of that particular agenda item.
6 – Archive at your disposal
You can probably easily access the minutes of three meetings ago, even with a paper archive. But a decision taken three years ago …? OurMeeting allows you to build up a digital archive that is fully accessible during meetings. So those moments when you go “uhm … what did we decide again?” are a thing of the past.
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Advantages for meeting participants
Dragging stacks of paper to the meeting is a thing of the past. Meeting participants benefit greatly from Paperless Meeting.
As the chairperson you are not only responsible for the course of the meeting, but also for the results.